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Historic Lebanon , Ohio
Terms and Conditions of Consignment
The Great American Miniature Donkey Sale is a select sale, offering quality breeding and show trained miniature donkeys. Consign your best, for this is an excellent opportunity to showcase your breeding program by offering top quality miniature donkeys typical of your production. With our central location, well connected air and land routes, we expect once again this year, to draw purchasers from across North America and around the World, as well as heavily from the Midwest, Southeastern, and Eastern US. The exposure you receive by participating in this sale is valuable advertising for your farm or ranch, well beyond just the sale days.
The Great American
Miniature Donkey Sale
The Sale will be held on Saturday. Consigned donkeys should arrive on Friday afternoon. Please not earlier than 12:00 Noon. For those traveling considerable distances, who may wish to arrive in the area earlier, please contact us, as we will have some space available at one of our farms
Friday, July 30, 2010 – Pre-Sale Set-up Saturday, July 31, 2010 - Sale Day
Consigned Donkeys Arrive 12:00 PM Sale Viewing Starts 8:00 AM
Paperwork, Set-up, Viewing 2:30 PM Consignor’s Meeting 10:30 AM
Consignor’s Dinner 6:00 PM Sale Starts 12:30 PM
Measurement 7:00 PM
Sale General
Guidelines
We are targeting to offer approximately 55 miniature donkey jennets at this sale. It is anticipated there will be a mix of young jennets, bred jennets, and jennets with foals at the side. Due to the variability of prices for quality jacks at select sales, we are not accepting jacks for this Sale.
We may accept a well trained gelding driving team or trained gelding with a complete driving package (cart & quality harness). Potential consignors of trained donkeys need to demonstrate their donkey team’s / donkey’s ability for purchasers the morning of the Sale.
Sale
The Great American Miniature Donkey Sale will be held at the Fairgrounds, next to the Lebanon Raceway, in historic Lebanon, Ohio. Lebanon is located approximately 30 miles NE of Cincinnati, Ohio. Lebanon lies between Interstates I-71 and I-75, only 8 miles from each. Lebanon is served by the Cincinnati – Northern Kentucky airport (~45 miles), the Dayton, Ohio airport (~40 miles), the Columbus, Ohio airport (~85 miles), and the Indianapolis, Indiana airport (~120 miles). Frequently, one is able to purchase very economically priced tickets when they are booked in advance. The Warren County Fairgrounds are located on North side of town at 660 North Broadway (Rte 48).
Consignment
Fee
Consignment fees are comprised of $285 per donkey (lot) due upon acceptance of your donkey for the Sale, and plus 10% of final bid achieved at the Sale. There is no change in fees from last year.
Consignment fees include: building rental, stall, bedding, grass hay, auctioneering, ring-men & clerking fees, sale veterinarian fees for required inspections & health paper re-issue, catalog publishing and mailing, postage, advertising, web catalog of the donkeys, including pictures of each consigned donkey, and Consigner’s dinner Friday night.
No
Pre-Sales, No Substitutions
Purchasers
will expect to see donkeys sold that are listed in the catalog. No pre-sales
or substitutions of consigned
stock allowed. Exceptions for health reasons. Should any medical event
arise which requires a substitution,
please advise us at once, and be prepared to offer a substitute of equal
or better quality.
‘No
Sales’
Consignors may ‘No Sale’ a donkey if the price achieved does not meet their minimum expectations. It is our intention that this Sale be an occasion where top quality donkeys bring a ‘fair price’ that is agreeable between a ‘willing seller’ and a ‘willing buyer’. Remember, this will be an open sale with many qualified, willing Purchasers, so be realistic in your expectations. On the other hand, we are requesting some of your best stock, and we do not expect you to ‘fire-sale’ it. ‘No Sale’ donkeys will incur the consignment fee on the last bid. ‘No Sale’ donkeys may be sold privately AFTER the Sale is concluded.
Jennets
with Foals on the Side
Jennets with foals on the side will be considered one lot and sold for one money.
Jennets - Bred & Exposed
Jennets confirmed in foal will be sold as bred, others listed as exposed.
Consignors
may lead and show their donkey in the ring, if desired. As part of our
service, we will show your donkey in the ring for you, if you wish. Consignors
may make ringside announcements. Please be sure your donkeys lead well.
Consignor (Seller)
Guarantees
A key aspect of a select sale is the offering of top quality broodstock by responsible breeders dedicated to improving the quality of miniature donkeys and promoting the breed. One of the distinguishing, and value added, features of the Sale, beyond the quality of the donkeys, is the degree to which breeders stand behind their offered stock. This also plays a role in achieving the maximum fair market price for any particular animal. To this end, we feel it is important, for consignors to offer registration, maximum growth height, and bred jennet guarantees, as applicable. All guarantees are between the buyer and seller.
Miniature
Donkey Registration Guarantee
All donkeys at this Sale are to be Miniature Donkey Registry registered, or registerable, per the NMDA Breed Standard. Consignors are expected to have their donkeys registered in the Miniature Donkey Registry (MDR) or with the Canadian Donkey & Mule Association (CDMA) prior to the Sale. Please be sure to register your donkey(s) well in advance (allow 3 months) to ensure you receive your paperwork back before departing for the Sale.
Miniature
Donkey Height Guarantee
Seller should be willing to guarantee that the miniature donkey will not exceed 36 inches at the withers at age 3 (NMDA Breed Standard). If the donkey exceeds 36 inches, the Seller should expect to be asked to negotiate other satisfactory arrangements with the Purchaser reflecting the value of the donkey. If the Seller is willing to extend this guarantee to age 4 (CDMA Breed Standard), this increases interest in the donkey to Canadians.
Bred
Jennet Guarantee
SSellers consigning any jennet sold as ‘bred’, must have a written statement, confirming same by a veterinarian. Ultrasound or palpation pregnancy exam preferred by Purchasers, estrone sulfate acceptable. Acceptable forms of pregnancy confirmation include; a copy of the statement of pregnancy from the veterinarian, a copy of vet bill stating pregnancy check and results, or a veterinarian notation on the State health papers affirming same. If estrone sulfate, provide a copy of the report. The objective here is to guarantee the jennet is in foal on the date tested and is not a live foal guarantee.
Registration
& Health Requirements Checklist
All Donkeys: Seller shall provide the following at Sale date, at sale check-in:
1.
Original Registration Papers
2.
Registration transfer papers filled out
3.
Negative Coggins, less than 3 months old at date of Sale. IMPORTANT!
Donkey markings, including the cross, need to be drawn on the picture
of the donkey on the coggins (EIA Negative). This is required
for export and we expect some donkeys may be sold for export to Canada.
4.
Veterinary Health Papers – valid within 30 days for transport to
5.
Influenza & Rhino Vaccination required – given in July, except
for foals less than 9 months old. Do
not give the influenza vaccine to these young foals.
6. Health History including:
a.
Vaccinations - Most recent types and dates (please be specific)
b.
Vaccinations - Optional, but Value Added - Rabies, E & W Encephalomyelitis,
c.
Worming History
d.
Hoof Trimming
All Jennets: Seller shall provide these additional
items, if known:
7.
Previous foal information such as offspring, date of birth, sire, sex,
foal birth height, mature height, color, etc.
All Bred Jennets: Seller shall provide these additional
items, if known:
8.
Vet statement confirming pregnancy (as discussed above)
9.
Completed Breeder Certificate and Application to MDR registry for the
foal's registration.
10. Useful
foaling information: Exposure dates, expected due date, etc.
Additional
Seller Requirements
Seller is to provide a new halter that fits
and a lead for each donkey, including a foal halter
and lead for foals.
Donkey Submissions
This is a select sale so please consider offering top quality donkeys. Consider that your donkeys advertise your breeding program and your farm / ranch, reflect on the Sale, and the quality of miniature donkeys in general. We know many consignors also purchase miniature donkeys at Sales, so consider how other breeders will view and bid on your donkeys.
For submissions, we need;
1. The attached consignment
nomination form filled out,
2. A photocopy of both sides of the donkey's registration or, if not yet
available, a photocopy of the both the sire and
dam's registration, each both sides with any info covered by the registration
photo written in,
3. Some good still pictures showing, at minimum, a straight right side
view, straight left side view, back leg view, and front view, all showing
accurate color. Clipping is not required
for submissions.
Donkeys should have good conformation in all aspects,
including teeth (even to less than 1/8” mismatch). If a jennet
will be sold with a foal, describe the color you think the foal will
shed out to be. If your pictures do not show accurate color or conformation,
please describe. Current height and, preferably, birth height, is needed
for immature donkeys. Please inform us if there is a difference between
Miniature Donkey Registry (MDR) registered height and actual current
height on mature donkeys. Include show records, breeding history, and
list special qualities, training. Please advise which donkeys can be
stabled together.
Donkey Selection
Consignor’s
Timeline
Submission
Deadline (pls submit as early as possible)
Selections
Made (email, followed by letter)
Deposit &
Brief Description for Catalog
Web Catalog (special web page at www.donkeys.net) early June
Print Catalog mailing mid June
Farm Advertising & Displays
You may display farm information, as a consignor, but please no information on other donkeys for sale at your farm. Consignors should not dismantle farm displays until all consignor responsibilities (discussed separately) are completed.
Consignor Responsibilities
The consignor should meet all deadlines and respond promptly to Sale sponsor inquiries.
The consignor also has the responsibility to take the best pictures possible in a timely manner to represent their donkeys in the web catalog. We cannot emphasize the importance of this point enough as the pictures drive interest and attendance. Good pictures help all consignors, since a person may come to purchase several specific donkeys, but once at the sale, they may bid on and purchase yours as well or instead. A separate photography guide with tips on donkey picture taking will be sent to all consignors.
Consignors can greatly help the sale of their donkeys
and others at the Sale by encouraging people they know to attend and
by talking up their consigned donkeys. Additionally, consignors know
many local, new, or smaller breeders that may not be on the catalog mailing
list. Please let the sponsors know who these people are or encourage
them to call or email to ensure they receive a catalog:
The consignor has, at minimum, the following responsibilities, including transferring their donkey(s) to the new owners. Plan to stay at the Sale at least an hour after the Sale’s conclusion to fulfill these responsibilities.
1. Consignors need to be present in
the Sale area Friday afternoon & early evening, Saturday morning,
throughout the Sale, and at least an hour after the Sale. |
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Risk & Security
Donkeys are at their owner’s risk prior to the Sale. Donkeys become the purchaser’s as soon as declared sold by the auctioneer. There will be someone in the building with the donkeys on Friday night.
Sale Terms
and Conditions
Please be sure you review the Sale Terms & Conditions found under the appropriate button on the sale website.
Settlement
Purchasers will settle their accounts directly after the Sale. Receipts will be issued to Consignors following collection of Purchasers’ funds. Proceeds will be mailed approximately 10 -14 days after the Sale to allow time for Purchaser’s checks to clear.
Consignors may apply the proceeds from the sale of their donkeys in the Sale to their purchases. If a consignor owes additional funds, the consignor should be ready to remit the difference at Sale checkout. If the consignor is due money beyond their purchases, the amount due will be sent as outlined above.
Transactions
The Sale Sponsors assume no liability for the validity of any Purchaser’s check. Should any Purchaser’s check be presented as ‘good’, but be non-collectible by the Bank, the Sale Sponsors will notify the Consignor as soon as possible. Every Purchase-Sales transaction which occurs at the Sale, is between a Consignor and a Purchaser. This is no different than donkey sales at home on the farm / ranch or at other livestock sales. With the strict legal penalties in place for intentionally passing bad checks, it seems unlikely this will be a problem.
We hope you will consider supporting The Great American Donkey Sale by consigning some of your best donkeys. This a great opportunity to advertise your farm / ranch and showcase your breeding program to hundreds of miniature donkey owners, breeders, and enthusiasts throughout North America. Sales such as this stimulate the donkey industry, provide an opportunity to share experiences & learn from others, and provide a benchmark for prices you will receive on your farm / ranch in the future.
Thank
you for Your Consideration.
Martha & Dowell Howard
ELMS FARM MINIATURE DONKEYS,
513-398-3341 Fax 513-398-3341 www.donkeys.net, email: mhoward@eos.net
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